Integrated expense management

Need: A more secure and efficient way of handling expense submissions and approvals.

Description: Currently using numerous spreadsheets to track and manage expense submissions and approvals, an organisation has the requirement to transform its expense management process. The goal is to improve efficiency and reduce time spent manually inputting expense data into their Finance platform. The organisation also files its receipts in the office, which increases the risk of important receipts being lost or damaged.

Strategy: Financial Transformation

Solution: Integrating a Cloud Accounting system with an expense management tool will completely transform this organisations expense management and submission process. Expenses can be captures and scanned from mobile devices and submitted for approval electronically. This will save time and improve efficiency and means no hard copies of receipts need to be kept.

Benefits

• Expenses are processed, approved and reimbursed more efficiently
• Audit trail is digital so no hard copies of receipts need to be kept.
• Analysis of expenses to compare via budgets in real time
• Less spreadsheets